At a regular Grove City Council meeting Tuesday night City Manager Bruce Johnson told council members that the police department would be needing new records and jail management software at a regular meeting Tuesday night.
"This is just a heads up to let you know that budget items may be changing," Johnson said.
He explained that the software programs currently being utilized by the police department will no longer be supported by the software company and will therefore have to be replaced at a cost of $24,000.
In an interview Wednesday, Police Chief Mark Morris elaborated.
"We currently use ITI out of St. Louis, MO as our software vendor," he said.
He explained that the software currently being used by the PD was purchased in 2000.
"Tech support for our version will no longer exist after December of this year," Morris said. "Worst case scenario, if a computer goes down and we don't have the support we could stand to lose 10 years' worth of data that's stored in the system."
He said the best alternative for the department is to go to ITI's new system, "Enterprise."
"It's a two-part records management and jail management system," Morris said. "It has a reporting system where officers can write their reports and the data will be collected as it is entered into the system."
He said the department's server will also be upgraded, but the equipment itself will not have to be modified to run the new system.
"We bought the software last time and it was about $40,000," Morris said. "This time, instead of purchasing it outright, we will enter a lease agreement with them. That way when the next version comes out instead of having to pay for it we will automatically get the upgrade."
He said to buy the software outright would cost about $80,000.
At Tuesday night's meeting, Johnson said the software lease would require a one-time fee of $15,000 plus a yearly fee of $8,000 to maintain.
"We will be looking for an area where we can make a budget amendment to allow for the expense," Johnson said.
In other business, the council approved the city's Emergency Operation Plan with no changes from last year.
The city must have an emergency plan in place in order to secure grants.
Grove City Council meets on the first and third Tuesdays of every month at 6 p.m. in Room 5 of the Grove Community Center.